Board Meeting

Wed, 1/8/2025, 10:00am -11:30am     Next Meeting: Thurs, 1/23/25, 10:00am – 11:30am

Attendees:  Matt Skiljo, Kyle Walsh, Scott Daly, Tina Freitas, Jen Kohler

Absent:  Breanna Adams, Rufus Redsell

Agenda Items:  Requests/comments on the agenda

         No additional items to add

New Business:

1. Approval of meeting minutes:

   1. 11/6/24 Board meeting minutes (outstanding).

   2. 12/4/24 Board meeting minutes (not drafted).

   3. 12/18/24 Board meeting minutes (not drafted).

Matt indicated minutes have not been kept consistently for recent meetings. Discussion regarding previous meetings and notable items followed and Kyle volunteered to record minutes for this meeting.

2. Review:  PEHA Membership Interest Survey

Discussion regarding the interest survey drafted by Matt. Revisions were made since initially sent out to include tiers for potential dues.

Matt asked if the survey should be sent before or after PEHA has an established web presence and branding. Kyle feels it should be sent after a website has gone live to give respondents a place to learn more about PEHA if interested. No determination was made on sending the survey, no further revisions suggested during discussion.

3. Bylaws Amendments:  Proposed.  Board vote to occur 1/23/25.

Amended bylaws were drafted by Matt and sent to all members on 12/18/24 for input. As of 1/8/25, Tina, Breanna, Jen, Scott, Melissa, Karen, and Kyle responded with no suggested edits or comments.

4. Committee Status Updates:  Accomplishments, Plans, Needs

   1. Finance Committee:  Breanna (Chair), Kyle (Co-Chair).

Tina provided an update on Breanna’s behalf. IRS has been contacted to determine status of the nonprofit paperwork submitted by PEHA in October. The IRS indicated they are currently reviewing paperwork submitted in October and should be looking at our documents soon. Microsoft 365 for nonprofits application held up until this is completed and PEHA is granted tax-exempt status.

4. 2. Program/Education Committee:  Kyle (Chair), Scott (Co-chair).

Kyle reviewed possible domain names collected by Matt and the board voted to approve the domain myPEHA.org – a draft website will be presented to the committee at their meeting on 1/15/25. Scott motioned, Kyle second. Unanimous vote to approve.

The domain was purchased preemptively by Kyle in December for $14.84

Logos drafted by Matt were shared and the board discussed their preference for motifs; Keystone or PA’s outline. It was determined that this work should be done in committee to draft a selection of designs for approval by the board at a later meeting.

Discussion regarding web hosting and service providers such as Wild Apricot followed with no decisions made

4. 3. Membership Committee:  Jen (Chair), Tina (Co-chair)

Jen and Tina provided further updates on the survey discussed earlier.

4. 4. Public Affairs Committee:  Matt (Chair), Rufus (Co-Chair)

No Updates

4. 5. Audit Committee:  Nathan Daily (Chair), Tina (Co-Chair)

No Updates

4. 6. Awards & Recognition Committee:  Kyle (Chair), Karen (Co-Chair)

No Updates

4. 7. Nominations & Elections Committee:  Matt (Chair), Kyle (Co-Chair)

No Updates

Old Business:

1. Committee Priorities Survey Results

The priorities list has been completed and is available for review. Some committees have already completed many of their identified priorities.

2. PEHA Members Inclusion:  Non-Board members

Matt discussed his concern for keeping non-board members of PEHA involved and in touch with the group. Meeting minutes will continue to be sent to all members once approved. Best methods for keeping all PEHA members in the loop were discussed, quarterly meetings were proposed to allow committee chairs to present updates to all membership.

3. Microsoft for Nonprofits: Preliminary submission for eligibility

4. Incorporation registrations

5. Reimbursement of incorporation costs.

Still outstanding

6. Bank account

Not possible until IRS completes review and issues tax-exemption.

Future Board Meeting Dates:

1.      Thurs, 1/23/25 at 10:00am – 11:30am

A draft website, proposed logos, and amended bylaws will be presented and voted on during this meeting.

2.      Wed, 2/5/25 at 10:00am – 11:30am

3.      Wed, 2/19/25 at 10:00am – 11:30am

4.      Wed, 3/5/25 at 10:00am – 11:30am

5.      Wed, 3/29/25 at 10:00am – 11:30am

Meeting Adjourn

Tina motioned; Scott seconded the motion. Meeting was adjourned.