Wed, 4/17/2025, 10:00pm–11:30am     Next Meeting: Wed, 4/30/2025, 10:00am -11:30am

Attendees: Matt Skiljo, Kyle Walsh, Breanna Adams, Tina Freitas, Jen Kohler, Tina Freitas

Absent: Scott Daily

Agenda Items: Requests/comments on the agenda None

New Business:

1.      Approval of meeting minutes:

A.      4/2/25 Board meeting minutes- Motion to approve by Tina, Breanna seconded, all in favor- approved by Board.

2.      Secretary Officer Role:

Activity

Schedule

Nomination of Candidates

April 7 – April 16, 2025

Endorsement & Acceptance of Nominations

April 17 – April 22, 2025 (Reg Board Mtg April 17)

Presentation of Candidates & Ballots

April 28, 2025

Submission of Ballots

April 28 – May 5, 2025

Tabulation of Ballots

May 6, 2025

Presentation of Ballot Results & Board Approval

May 14, 2025 (Regular Board Mtg)

Board Announcement of Election Results

May 14, 2025

Elected Secretary Conducted into Office

May 14, 2025

A.      Nominations for Candidates: Period closed.

                                                        i.            Nominees:

●        Jen Kohler (currently Member at Large)

B.      Endorsement & Acceptance of Nominations

                                                        i.            Nominees must be endorsed by two members who are eligible voters.

                                                       ii.            Nominees must accept nominations to be presented on a slate of candidates

                                                     iii.            Endorsements (x2): All board members present endorsed Nominee Jen Kohler.

                                                     iv.            Acceptance of Nomination(s): Nomination accepted by Jen Kohler.

C.      Next Steps: Presentation of Candidates & Ballots

Matt brought up the timeline for Secretary voting. Tina and Kyle said we should move the timeline up. The Board reviewed and revised the calendar of the nomination/election process below.

All Members will be invited to the next meeting by email- Matt to send.

Activity

Schedule

Nomination of Candidates

COMPLETE     April 7 – April 16, 2025

Endorsement and Acceptance of Nominations

COMPLETE     April 17, 2025 (Regular Board Mtg)

Presentation of Candidates & Ballots

April 17, 2025

Submission of Ballots

April 18 - April 25, 2025

Tabulation of Ballots

April 28, 2025

Presentation of Ballot Results & Board Approval

April 30, 2025 (Regular Board Mtg)

Board Announcement of Election Results

April 30, 2025 (Regular Board Mtg)

Elected Secretary Conducted into Office

April 30, 2025 (Regular Board Mtg)

3.      Microsoft for Non-Profits: Check-in with everyone

A.  Login ability- Kyle reviewed PEHA accounts by signing into office.com.  Board members should send requested folders to Kyle who will set them up.

B. Navigating to Apps, resources, etc.- Kyle reviewed how to access the account, shared in boxes and apps. Discussed we will need an admin for Microsoft for non- profits.

4.      Committee Status Updates: Accomplishments, Plans, Needs

A.  Finance Committee: Breanna (Chair), Kyle (Co-Chair) We have $142 in account. Jen was able to use the membership application to sign up and able to access the donation button and use it to donate.

B.  Program/Education Committee: Kyle (Chair), Scott (Co-chair) No update.

C.      Membership Committee: Jen (Chair), Tina (Co-chair) Jen reviewed the proposed discounted dues for multiple-year memberships as follows:

○        3-year option (-$10)- $95, $65 and $35

○        2-year option (-$5) - $65, $45, and $25

Motion to accept discounted dues by Breanna, Tina seconded, All in favor- approved by Board.

Breanna- application ready to go, Matt to send to all PEHA Members asking them to sign up and pay dues.   

Matt discussed the idea for committee chairs to recruit members based on interest survey results sent by Tina.  Matt discussed Chairs could recruit members based on their needs.

Committee members needed:

         Finance- Chair Breanna- not sure of needs yet

         Program/Education- Chair Kyle- need met currently

         Membership- Chair Jen- no short-term needs - may consider 1

         Public Affairs- Chair-Matt – will utilize people currently

         Audit- Chair –Nathan will need replaced due to eligibility

         Awards & Recognition-Chair Kyle- no short-term needs

         Nominations & Elections- Chair Matt- 4 people including replacing Rufus                               

D.     Public Affairs Committee: Matt (Chair), Rufus (Co-Chair) No update

E.      Audit Committee: Nathan Daily (Chair), Tina (Co-Chair) No update

F.      Awards & Recognition Committee: Kyle (Chair), Karen (Co-Chair) No update

G. Nominations & Elections Committee: Matt (Chair), Kyle (Co-Chair) Matt- Update to By Laws for unexpected vacancy on Board being worked on by Scott.

Old Business:

1. Bylaws amendments: Replacement of resigning officer

2. Board Website: Send head shots & Bio to Kyle Walsh

5.      Reimbursement of incorporation costs: Spreadsheet to be created by Breanna.

Future Board Meeting Dates:

1.      Wed, 4/30 at 10:00am – 11:30am Committee chairs to update at next Board Meeting to include all members.

2.      Wed, 5/14 at 10:00am – 11:30am

3.      Wed, 5/28 at 10:00am – 11:30am

4.      Wed, 6/11 at 10:00am – 11:30am

5.      Wed, 6/25 at 10:00am – 11:30am

Meeting Adjourn