PEHA Executive Board Meeting 3/19/25

Wed, 3/19/2025, 10:00pm–11:30am     Next Meeting: Wed, 4/2/2025, 10:00am -11:30am

Attendees: Matt Skiljo, Kyle Walsh, Breanna Adams, Tina Freitas, Jen Kohler,

Absent: Rufus Redsell, Scott Daly

Agenda Items: Requests/comments on the agenda

New Business:

1. Approval of meeting minutes:

1. 1. 3/5/25 Board meeting minutes. Motion to approve: Tina Second: Jen All in favor, minutes are approved.

2. NEHA Quarterly State Affiliates Meeting

2. 1. NEHA Affiliate Update Form:  https://www.surveymonkey.com/r/3RJY28J

2. 1. 1. We likely need to make some updates to our form/organization.

2. 2. NEHA General Election for Board of Directors: Voting Deadline 3/31/25

   3. Certificates of Merit:  Individual or Team Nominations:  https://www.neha.org/certificates-merit

2. 3. 1. Matt likes the idea of submitting a nomination for the PEHA board for work completed over the past year.

      2. Kyle will submit as the chair for Awards and Recognition category

2. 4. NEHA AEC 2025 in Phoenix, AZ:  July 14th – 17th

2. 4. 1. Registration is open, early birds are available. Kyle and Matt are attending, Jen is requesting.

      2. Affiliate meetings are Monday at noon at the conference. (Presidents)

2. 5. Government Affairs:

2. 5. 1. Urged individuals & affiliates to contact federal appropriators expressing support for funding of EH – QR Codes provided. D. Farquar seemed to think that EH programs are better off than PH programs overall.  Minimal to no federal funds for EH generally.  He urged people to send letters to the federal appropriators (as individuals).  He provided two QR codes, one for CDC and one for FDA Human Food Program. Template message available

2. 5. 1. 1. https://www.neha.org/fundnceh

         2. https://www.neha.org/fdahumanfoods

2. 5. 2. Advocacy Insights Monthly Webinar:  3/20/25 at 3pm

2. 6. Affiliate Discussion:  Morale & Mental Health during times of uncertainty (breakout session)

2. 6. 1. Communication (knowing whats going on), job opportunities (sharing/posting on the website), employee health programs, etc.

      2. Kyle's group discussed presenters for the conference and Bill Marler as a suggested presenter. 

3. Status of Secretary:

3. 1. Rufus Redsell requested to step down from as Secretary of the Board or continue as a silent member of the Board.

3. 1. 1. Breanna makes a motion to accept resignation as Secretary; Kyle second. All in favor.

      2. How do we fill this position?

3. 1. 2. 1. Review of the bylaws. https://www.mypeha.org/about/bylaws#h.mv8tdb15j0av

3. 1. 2. 1. 1. Election section VII, 1. We can host a special meeting for nominations and elections activities.  Whoever is nominated, if they accept it, can be voted in as an officer. 

            2. Discussed some revisions to the bylaws if needed. 

            3. Will start with an announcement to membership for the resignation of Rufus as Secretary. Now we are in the place where we need to seek a new secretary. We are seeking nominations.

            4. This could be a good time to get all of the members together, share this need and next steps forward. 

4. Committee Status Updates:  Accomplishments, Plans, Needs

4. 1. Finance Committee:  Breanna (Chair), Kyle (Co-Chair).

4. 1. 1. Bank Account-good to go

         • Ordered business checks

         • Set up paypal

           • Need to do charity confirmation

         • Donation page for website, can be embedded. Sent to Kyle

      2. Microsoft for Nonprofits

         • 10 free Microsoft 365 licenses, activated 3/17/25

         • Treasurer@mypeha.onmicrosoft.com (chair of finance)

           • Proposed other accounts:

             • President

             • PastPresident (chair of elections/nom)--not until January

             • PresidentElect (chair of programs)

             • Secretary

             • Membership

             • Audit

             • Awards

             • Info@mypeha (for members at large)

             • PublicAffairs

         • Can these be changed later down the road? Look at this before submitting.

1. Program/Education Committee:  Kyle (Chair), Scott (Co-chair).

1. 1. No updates outside of that the website is working now.

   2. Bill Marler live program for kickoff?

   3. Send headshots and bios to Kyle for website

2. Membership Committee:  Jen (Chair), Tina (Co-chair)

2. 1. Membership Survey will be reviewed in full at next membership meeting

   2. Fees to be determined and application close to finalized at next meeting.

3. Public Affairs Committee:  Matt (Chair), Rufus (Co-Chair)

3. 1. Thinking about standing up this committee in the near future, attending the advocacy webinars with NEHA

4. Audit Committee:  Nathan Daily (Chair), Tina (Co-Chair)

4. 1. No report

5. Awards & Recognition Committee:  Kyle (Chair), Karen (Co-Chair)

5. 1. Will submit certificate of Merit for NEHA

6. Nominations & Elections Committee:  Matt (Chair), Kyle (Co-Chair)

6. 1. Will be standing this committee up, plan for a report by next meeting.

Old Business:

5. Reimbursement of incorporation costs.

5. 1. Breanna will create a spreadsheet for costs/expenses

Future Board Meeting Dates:

1. Wed, 4/2 at 10:00am – 11:30am

2. Thurs, 4/17 at 10:00am – 11:30am

3. Wed, 4/30 at 10:00am – 11:30am

4. Wed, 5/14 at 10:00am – 11:30am

5. Wed, 5/28 at 10:00am – 11:30am

6. Wed, 6/11 at 10:00am – 11:30am

7. Wed, 6/25 at 10:00am – 11:30am

Meeting Adjourn Jen motioned, Tina Second. All in favor